Systems Access Information

Questions?

E-mail the registrar staff.

Office of the Registrar Procedures

Steps for Setting Up a Client with ISUAS/ADIN Access

1. The college or department IT coordinator should verify availability of Vista TN3270 software for accessing ISUAS/ADIN.
1. If available, go to Step #2.
2. If not installed, contact your college or departmental ITS staff [or central IT at 4-8034] to have software installed on client’s station.
2. The departmental Administrative specialist or the departmental advising coordinator should make a formal request for ISUAS/ADIN access to departmental or college IT staff or directly to ITS using ITS Service Request form (dept. billing information required)
   Link is as follows: http://www.it.iastate.edu/forms/administrative/access.html
3. If staff or faculty member only needs A+ with DARS web (no ISUAS/ADIN needed):
   1. Contact Denise Timberland dtimber@iastate.edu for faculty advising access
   2. Contact Deanna Jordan dljorda@iastate.edu for DARS Web access

4. Determine the role to be fulfilled by the client (with assistance from data stewards).
   a. Student Records Access from Registrar’s Office
   1. Advisor (no ISUAS/ADIN access required)
   2. Departmental Support
   3. Departmental Advising Coordinators
   4. Department or College Administrative level access

Contact Diane Rupp or drupp@iastate.edu
Include signed Confidentiality Agreement form from client. (FAX to 294-2034)
Link is as follows: http://www.registrar.iastate.edu/forms/empl-conf.pdf

b.Other Student Records access

1. Admissions – contact Kerri Stover (separate confidentiality form is required) 294-3599 or kstover@iastate.edu
2. Graduate College – contact Karl Schindel 294-1674 or karls@iastate.edu
3. Catalog edit – contact Char Hulsebus 294-6329 or cchulse@iastate.edu

c. Other Administrative systems

1. eReports – contact Diane Rupp (294-1566 or drupp@iastate.edu) or Denise Timberland (294-0767 or dtimber@iastate.edu) for reports relating to grade processing or course or class lists.
2. For other reports or systems – contact Carol McDonald 294-8377 or cgmcdon@iastate.edu or refer to the ITS Administrative Systems link: http://www.it.iastate.edu/administrative/infosystems.html for other appropriate contacts by administrative unit.

Suggested Student Records Access

1. Departmental Support staff
   1. Academic information
      1. Assign advisors
      2. Remove Academic Probation (AP) Holds
   2. Course Offering Updates
      1. Instructor assignments
      2. Today Limits
      3. Tuition distribution (splits)
2. Individual advisors
   1. Advisees only (browse only)
      1. Demographics and ongoing academic information (Student Information)
      2. Student schedules
      3. Academic history (Permanent Record)
   2. Other systems: Admissions?
   3. Undergrads, graduate students, or both?
3. Advising Coordinators
   1. Browse all advisees in list of majors or in designated department(s) List of systems as for individual advisors
   2. Need access to undergrads, graduate students, or both?
   3. Update for specific sub-set of majors/curricula?
   4. Course Offering updates?
4. Other Administrative staff

   Access can be tailored to meet the staff member’s specific needs.