Final Grade Submit and Class List Information for Summer 2019

Final Summer Session Grade Submit Deadline:

DUE DATE:         2:15 p.m., Tuesday, August 13 – All grades must be entered by this time, as AccessPlus and Canvas grading systems will shut down promptly at 2:15 pm. No extensions can be granted.

GRADE SUBMISSION INSTRUCTIONS and DEADLINES

All final grades must be submitted via either AccessPlus or Canvas (if offered as a Canvas course). Instructors should only use one method.  If grades are submitted through Canvas, do not submit grades for that same course using AccessPlus. If submitted by multiple methods, only the AccessPlus grades will be posted, regardless of the last method used.

A confirmation email will be sent for each class list for which grades are submitted. If you do not receive a confirmation email, return to the class list to submit grades.

OPTION 1 – Submit grades electronically on AccessPlus

Deadline:  2:15 p.m. on Tuesday, August 13 – no extensions as system shuts down

AccessPlus grading is on the Faculty/Adviser tab, “Instructor Class List” menu.  Instructors must complete three steps in the process – ENTER grades, SAVE each page, SUBMIT grades from the option in the left hand column. “Submit” is different from “Save”. A link to a demo is in the “Notice” section at the bottom of the AccessPlus grading screen. Grades may be proofed via Display/Class List with Grades in the left column. Grades may be submitted multiple times before the deadline.

Views of the graded class lists are available for departments on AccessPlus using the e-reports option (available two weeks after grade processing). If your department needs this access or has any other problems or questions about electronic grading, please contact one of the following staff:

Amita Dayal                                                         adayal@iastate.edu                            4-1843

Linda Dunn                                                          lstens@iastate.edu                            4-1840

Mike Green                                                          mjgreen1@iastate.edu                       4-1840

Denise Timberland                                              dtimber@iastate.edu                           4-0767

Jennifer Suchan                                                   jsuchan@iastate.edu                          4-8381

 

OPTION 2 – Submit grades electronically on Canvas

Deadline:  2:15 p.m. on Tuesday, August 13 – no extensions as system shuts down

  • Available if section offered as a Canvas course.
  • Complete the “End of Semester Checklist” prior to submitting grades, available via MyTeacher Canvas.
  • Canvas grade submission is done through ISU AdminTools inside your course menu.
  • For help, call the Solution Center at 515-294-4000, press 2 for Faculty, press”2” for ISU specific Canvas tools; or e-mail solution@iastate.edu.
  • For Canvas Distance Education (DE) Courses Only: Faculty assigning an Incomplete should notify their college distance education unit to ensure the student’s Canvas course access isn’t terminated until the Incomplete is resolved. 

 

GENERAL INFORMATION

  • All F grades entered in AccessPlus and Canvas require a comment indicating the reason for an F grade: F Earned, F Stopped Attending, or F Never Attended. "F Stopped Attending" requires the instructor to provide a Last Date of Attendance, which is the instructor’s best reasonable estimate for the last date of academic activity for the student. This enables Iowa State to better comply with financial aid regulations.
  • Final class lists have been updated for adds/drops through Wednesday, July 31.
  • Courses that are indicated as Satisfactory/Fail only in the 2018-2019 Courses and Programs should have the message "ONLY S-F GRADES ARE ALLOWED" displayed at the top of the page. Contact our office if you find any discrepancies in the S-F only status of courses in your department.
  • Final class counts by section and course are available on e-Reports (RGSTN-Crse Count by Dept/Crse). Drops after the first week of classes are included in the count. For cross-listed courses, the enrollment on the class counts is the numbers of students enrolled in your department only. As such, the enrollment may not be the total course count.
  • An incomplete may only be assigned when the student is passing at the time of the request but special circumstances beyond the student's control prevent completion of the course. To assign an incomplete, enter an Incomplete (I) mark on AccessPlus, and the instructor and student must complete and retain an Incomplete (I) Contract (available at http://www.registrar.iastate.edu/forms/ ).  Go to the link for information on the appropriate use of incomplete marks. (I) grades will automatically convert to an F grade automatically after one calendar year, except for 599/699 courses. The (I) grade will remain on the student record after the grade is resolved.
  • Late grade submissions can have major implications for graduating seniors and students on academic probation. Please make every effort submit your grades on time. Should you need to submit late grades, approval is required from your department chair.  If approved, your chair must call Amita Dayal in the Records area, at 294-1843.