Final Grade Submit and Class List Information

Final Fall 2019 Grade Submit: *Moved to Thursday due to University Holidays 24th & 25th

Deadline: Thursday, December 26, 2019 by 2:15 p.m.

  • Timely grade submission is critical due to the impact on processing of:
    •  Satisfactory Academic Progress
    • Academic Probation
    • Athletic Certification (think Bowl game!)
    • Veterans Certification
    • Graduating Seniors
    • Honors
  • AccessPlus and Canvas grading systems will shut down promptly at 2:15 pm.
  • No extensions can be granted.

 

GRADE SUBMISSION INSTRUCTIONS

  • All final grades must be submitted via either AccessPlus or Canvas.
  • Instructors should only use one method. 
  • If grades are submitted through Canvas, do not submit grades for that same course using AccessPlus.
  • If submitted by multiple methods, only the AccessPlus grades will be posted, regardless of the last method used.
  • A confirmation email will be sent for each class list for which grades are submitted.
  • If you do not receive a confirmation email, return to the class list to submit grades.
  • Instructions regarding proofing grades are identified in each option below.

OPTION 1 – Submit grades electronically on AccessPlus

Deadline:  2:15 p.m. on Thursday, December 26 – no extensions as system shuts down

  • AccessPlus grading is on the Faculty/Adviser tab, “Instructor Class List” menu. 
  • Instructors must complete three steps in the process – ENTER grades, SAVE each page, SUBMIT grades from the option in the left hand column. “Submit” is different from “Save”.
  • A link to a demo is in the “Notice” section at the bottom of the AccessPlus grading screen.
  • Submitted grades may be proofed via Display/Class List with Grades in the left column.
  • Grades may be submitted multiple times before the deadline.
  • For problems or questions about AccessPlus electronic grading, please contact one of the following staff:

Amita Dayal                                                         adayal@iastate.edu                            4-1843

Linda Dunn                                                          lstens@iastate.edu                             4-3783

Mike Green                                                          mjgreen1@iastate.edu                        4-1887

Denise Timberland                                              dtimber@iastate.edu                            4-0767

Jennifer Suchan                                                   jsuchan@iastate.edu                           4-8381

 

OPTION 2 – Submit grades electronically on Canvas

Deadline:  2:15 p.m. on Thursday, December 26 – no extensions as system shuts down

  • Complete the “End of Semester Checklist” prior to submitting grades, available via MyTeacher Canvas.  
  • Canvas grade submission is done through ISU AdminTools inside your course menu.
  • For help, call the Solution Center at 515-294-4000, press 2 for Faculty, press 2 for ISU specific Canvas tools; or e-mail solution@iastate.edu.
  • To proof submitted grades in Canvas, go to ISU AdminTools/Submit Grades, click on the section to see the grades that were submitted.

 

GENERAL INFORMATION

  • Late grade submissions can have major implications on SAP, Academic Probation, Athletic Certification, and graduating seniors. Please make every effort to submit your grades on time.
  • Should you need to submit late grades, approval is required from your department chair.  If approved, your chair must send an email notification to Academic Records Communication at: !rec_AcademicRecords@mail.iastate.edu  
  • All F grades require a comment indicating the reason for an F grade: F Earned, F Stopped Attending, or F Never Attended. "F Stopped Attending" requires the instructor to provide a Last Date of Attendance, which is the instructor’s best reasonable estimate for the last date of academic activity for the student. This date is required to comply with financial aid regulations.
  • Final class lists have been updated for adds/drops through Wednesday, December 11.
  • Courses that are indicated as Satisfactory/Fail only in the 2019-2020 Courses and Programs should have the message "ONLY S-F GRADES ARE ALLOWED" displayed at the top of the page. Contact our office if you find any discrepancies in the S-F only status of courses in your department.
  • Final class counts by section and course are available on e-Reports (RGSTN-Crse Count by Dept/Crse). Drops after the first week of classes are included in the count. For cross-listed courses, the enrollment on the class counts is the numbers of students enrolled in your department only. As such, the enrollment may not be the total course count.
  • Views of the graded class lists are available for departments on AccessPlus using the e-reports option (available two weeks after grade processing).
  • (I) grades may only be assigned when the student is passing at the time of the request but special circumstances beyond the student's control prevent completion of the course. To assign an incomplete:
    • Enter an Incomplete (I) mark on AccessPlus or Canvas grading system
    • The instructor and student must complete and retain an Incomplete (I) Contract  
    • Information on the appropriate use of incomplete marks and the form are available at: http://www.registrar.iastate.edu/forms/.
    • (I) grades will convert to an F grade automatically after one calendar year, except for 599/699 courses, or unless an extension is granted by the instructor and communicated to !rec_AcademicRecords@mail.iastate.edu.
    • The (I) grade will remain on the student record after the grade is resolved.
    • For instructions on how to give access in Canvas for an Incomplete see Manage Incomplete Students in MyCanvas Teacher.