Final Grade Submission Deadlines
Interim Grade Submission Deadline: Friday, October 17th, at 3:00 PM
Final Grade Submission Deadline: Monday, December 22nd, at 3:00 PM
Grading
Fall 2025 Final Grading
Final grades can be submitted via Canvas or Workday. While instructors can assign final grades at any time, grades will not be visible to students or posted to student records until December 23rd.
If submitting via Canvas, please utilize the CELT website for information on how to use Canvas for grading in your courses. Information regarding how to submit final grades in Workday can be found below.
If submitting via Workday, review the following.
- KBA and Demo for final grading: Workday Student: Submit Final Grades
- Use this link to Submit Final Grades in Workday
Please make every effort to ensure final grades are submitted in a timely manner. Late grade submission can have adverse impacts on university processes and negatively impact a student’s ability to graduate or calculate their academic standing.
Frequently Asked Questions
Use Workday to change your grades from non-reports or fix the grades you previously submitted. These changes will automatically route for approval. Ensure you scroll the grade roster to the right to enter the reason for your grade change.
KBA and Demo for changing a student grade: Workday Student: Change a Student's Grade
Use this link to Change Grades for Student in Workday
You will not receive an email confirmation after submitting within Workday. To confirm your submission, return to the 'Assign Final Grades' option on the Teaching Dashboard and review your previous submission. If submitting via Canvas, you will continue to receive email notifications.
We strongly recommend you just pick one system and submit via that method. However, if both are used, the most recent submitted grade will be used.
Routing of the Incomplete Contract is reliant on the student being selected in the 'On Behalf Of' box. If the student is not selected in the box, it will not route to them to retain a copy of the contract.
As a result of Workday implementation, there are two ways to submit a grade change. One process is for courses that were originally taught in the Fall 2024 term or later and the other is for courses that were originally taught in Summer 2024 or earlier. Depending on when the course was taught, use the applicable process described below.
Courses taught in Fall 2024 or later
All grade changes for Fall 2024 courses and later must be done directly within Workday. This process is used to change a grade from a letter grade to another letter grade or change a non-report to a letter grade. Use this option if the grade posting date has passed for the term the course was taught in or if you need to update your grade submission prior to the deadline.
Link to KBA: Workday Student: Change a Student’s Grade
Link to Task: Change Grade for Student
This form routes for approval automatically based on Workday configuration. If you submitted a form, you can track your submission by doing the following.
1. Select My Tasks next to your profile picture
2. Click the Archive option on the left
3. Select the Grade Change for the applicable student
4. Click the word 'Process' next to details and scroll to see who the change has routed to for approval
Courses taught in Summer 2024 or earlier
Changes for Summer 2024 courses or earlier will use the Legacy Grade Report to the Registrar form. The link to this form can be found in Workday on the Teaching Dashboard > Grading > More > Legacy Grade Report to the Registrar.
Paper Form
The paper form remains available as a PDF in the event you encounter an issue with the Legacy Grade Report to the Registrar form (above). This form should NOT be used for Fall 2024 courses. In accordance with FERPA, do not email this form. Mail the physical form via campus mail or share as a PDF via Cybox. Contact the Office of the Registrar for assistance.
-
Interim Grading (Fall and Spring)
Interim grades can be submitted via Canvas or Workday. More information about Interim Grading deadlines, instructions, and frequently asked questions can be found on our Interim Grading page.
Need additional help?
If you have additional questions that are not addressed on this website, please contact one of the following staff members.
| Name | Phone | |
|---|---|---|
| Academic Records Team | academicrec@iastate.edu | 4-1840 |
| Emily Reinholdt | ecr@iastate.edu | 4-3902 |
| Paige Penning | ppenning@iastate.edu | 4-8404 |
| Linda Dunn | lstens@iastate.edu | 4-3783 |
| Connor Duffus | cduffus@iastate.edu | 4-8709 |
| Denise Timberland | dtimber@iastate.edu | 4-0767 |
| Jennifer Suchan | jsuchan@iastate.edu | 4-8381 |