Final Grade Submission Deadlines

Interim Grade Submission Deadline: Friday, March 13, at 3:00 p.m.

     No interim grades will be assigned for winter session courses.

Final Grade Submission Deadline: Tuesday, May 19, at 3:00 p.m.

     There is a "soft" deadline of Wednesday, January 21, at 5:00 p.m. for winter session grades to facilitate prerequisite checking.

     If this "soft" deadline is missed, you can continue to submit final grades for winter session courses until the spring deadline.

     Winter grades will post at the same time as spring grades. 

Spring 2026 Final Grading

Final grades can be submitted via Canvas or Workday. While instructors can assign final grades at any time, grades will not be visible to students or posted to student records until May 20th. 

If submitting via Canvas, please utilize the CELT website for information on how to use Canvas for grading in your courses. Information regarding how to submit final grades in Workday can be found below. 

If submitting via Workday, review the following. 

Please make every effort to ensure final grades are submitted in a timely manner. Late grade submission can have adverse impacts on university processes and negatively impact a student’s ability to graduate or calculate their academic standing.

Frequently Asked Questions

Final grades for first-half courses or courses with non-standard start and end dates may be submitted as soon as they are calculated. While the grade submission deadline applies to all courses taught during the term, early submission is encouraged when appropriate.

Use Workday to change your grades from non-reports or fix the grades you previously submitted. These changes will automatically route for approval. Ensure you scroll the grade roster to the right to enter the reason for your grade change.

KBA and Demo for changing a student grade: Workday Student: Change a Student's Grade

Use this link to Change Grades for Student in Workday

You will not receive an email confirmation after submitting within Workday. To confirm your submission, return to the 'Assign Final Grades' option on the Teaching Dashboard and review your previous submission. If submitting via Canvas, you will continue to receive email notifications.

We strongly recommend you just pick one system and submit via that method. However, if both are used, the most recent submitted grade will be used. 

Routing of the Incomplete Contract is reliant on the student being selected in the 'On Behalf Of' box. If the student is not selected in the box, it will not route to them to retain a copy of the contract.

As a result of Workday implementation, there are two ways to submit a grade change. One process is for courses that were originally taught in the Fall 2024 term or later and the other is for courses that were originally taught in Summer 2024 or earlier. Depending on when the course was taught, use the applicable process described below.

Courses taught in Fall 2024 or later

All grade changes for Fall 2024 courses and later must be done directly within Workday. This process is used to change a grade from a letter grade to another letter grade or change a non-report to a letter grade. Use this option if the grade posting date has passed for the term the course was taught in or if you need to update your grade submission prior to the deadline.

Link to KBA: Workday Student: Change a Student’s Grade

Link to Task: Change Grade for Student

This form routes for approval automatically based on Workday configuration. If you submitted a form, you can track your submission by doing the following.

1. Select My Tasks next to your profile picture

2. Click the Archive option on the left

3. Select the Grade Change for the applicable student

4. Click the word 'Process' next to details and scroll to see who the change has routed to for approval

Courses taught in Summer 2024 or earlier

Changes for Summer 2024 courses or earlier will use the Legacy Grade Report to the Registrar form. The link to this form can be found in Workday on the Teaching Dashboard > Grading > More > Legacy Grade Report to the Registrar.

Paper Form

The paper form remains available as a PDF in the event you encounter an issue with the Legacy Grade Report to the Registrar form (above). This form should NOT be used for Fall 2024 courses. In accordance with FERPA, do not email this form. Mail the physical form via campus mail or share as a PDF via Cybox. Contact the Office of the Registrar for assistance.

Grade Report to the Registrar

This non-interactive column indicates when a student has applied for program completion. These are students who should have timely grade submission prioritized 

  • Interim Grading (Fall and Spring)

    Interim grades can be submitted via Canvas or Workday. More information about Interim Grading deadlines, instructions, and frequently asked questions can be found on our Interim Grading page.

Need additional help? 

If you have additional questions that are not addressed on this website, please contact one of the following staff members.

NameEmailPhone
Academic Records Teamacademicrec@iastate.edu4-1840
Emily Reinholdtecr@iastate.edu4-3902
Paige Penning ppenning@iastate.edu 4-8404 
Linda Dunn lstens@iastate.edu 4-3783 
Connor Duffus cduffus@iastate.edu 4-8709 
Denise Timberland dtimber@iastate.edu 4-0767 
Jennifer Suchan jsuchan@iastate.edu 4-8381