Final Summer Session 2024 Grade Submit and Class List Information

Final Summer Session 2024 Grade Submit Deadline: Tuesday, August 6^th at 2:15 PM.

ALL SUMMER SESSION GRADES 2024 GRADES WILL BE SUBMITTED VIA ACCESSPLUS OR CANVAS

• AccessPlus and Canvas grading systems will shut down promptly at 2:15 PM and no extensions can be granted.

GRADE SUBMISSION INSTRUCTIONS

• Summer session grades must be submitted via AccessPlus or Canvas.
• Instructors should only use one method. If grades are submitted through Canvas, do not submit grades for that same course using AccessPlus. 
• If submitted by multiple methods, only the AccessPlus grades will be posted, regardless of the last method used.
• Check for a confirmation email from registrar@iastate.edu for each class list for which grades are submitted.
• If you do not receive a confirmation email, return to AccessPlus or Canvas to submit grades.
• Instructions regarding submitting grades are identified in each option below. 
• Summer Session I course grades that were submitted by July 9th are available in AccessPlus. Changes may be saved and submitted again if needed. If no additional action is taken, the submitted grades will post with final grade processing.

Option 1 – Submit grades electronically using AccessPlus

Deadline:  2:15 PM on Tuesday, August 6^th – no extensions will be made

• AccessPlus grading is on the Faculty/Adviser tab, “Instructor Class List” menu. 
• Instructors must complete three steps in the process:
  • (1) ENTER grades
  • (2) SAVE each page
  • (3) SUBMIT grades from the option in the left hand column.
• It is important to note that “Submit” is different from “Save”.
• A link to a demo is in the “Notice” section at the bottom of the AccessPlus grading screen.
• Submitted grades may be proofed via Display/Class List with Grades in the left column.
• Grades may be submitted multiple times before the final deadline. 
• For problems or questions about AccessPlus electronic grading, please contact one of the following staff:

Option 2 – Submit grades electronically using Canvas

Deadline:  2:15 PM on Tuesday, August 6^th  – no extensions will be made

• Canvas grade submission is completed using ISU AdminTools inside your Canvas course menu.
• If ISU AdminTools is not displayed on your Canvas course menu, you may need to enable it by navigating to your course’s Settings and clicking on the Navigation tab at the top of the page.
• To ensure grades are calculated correctly in Canvas, and check for potential errors, use the “Submit Grades” tool in ISU AdminTools. This tool also can be used to calculate grades prior to submission in AccessPlus if needed.
• Submitted grades can be viewed in Canvas/ISU AdminTools/Submit Grades by clicking the Review button on a completed submission, scrolling to the bottom of the page and clicking “Show All Grade Details”.
• Grades may be submitted via Canvas multiple times before the deadline.
• CELT offers a Canvas Grade submission workshop that explains grade preparation and submission on July 25 (see the details on the CELT website: https://www.celt.iastate.edu/event/canvas-grade-submission-2/)
• For help using ISU AdminTools, contact the Solution Center by email at solution@iastate.edu or by phone at 515-294-4000.

GENERAL INFORMATION

• Please make every effort to submit grades by the deadline to ensure important university processes operate normally. Including….
  • Conversion of summer session grades to Workday
  • Conferring and posting of degrees
  • Academic Standing calculations
  • Reporting
• All F grades require a comment indicating the reason for an F grade: F Earned, F Stopped Attending, or F Never Attended.
  • "F Stopped Attending" requires the instructor to provide a Last Date of Attendance, which is the instructor’s best reasonable estimate for the last date of academic activity for the student.
  • Canvas automatically populates the last date the student touched the course in Canvas, but instructors should change this date if necessary.
• Final class lists have been updated for adds/drops through Wednesday, July 24^th.
• Courses that are indicated as Satisfactory/Fail only in the 2023-2024 Courses and Programs should have the message "ONLY S-F GRADES ARE ALLOWED" displayed at the top of the page. Contact our office if you find any discrepancies in the S-F only status of courses in your department.
• Final class counts by section and course are available on e-Reports (RGSTN-Crse Count by Dept/Crse). Drops after the first week of classes are included in the count. For cross-listed courses, the enrollment on the class counts is the number of students enrolled in your department only. As such, the enrollment may not be the total course count.
• Views of the graded class lists are available for departments on AccessPlus using the e-reports option (available two weeks after grade processing).
• "I" grades may only be assigned when the student is passing at the time of the request but special circumstances beyond the student's control prevent completion of the course. To assign an incomplete:
  • The student must agree to an “I” grade and the instructor and student must complete and retain an Incomplete (I) Contract  
  • Enter an Incomplete (I) mark on AccessPlus or Canvas grading system
  • Information on the appropriate use of incomplete marks and the form are available at: https://www.registrar.iastate.edu/resources/forms/faculty---staff-forms
  • "I" grades will convert to an F grade automatically after one calendar year, except for 599/699 courses, or unless an extension is granted by the instructor and communicated to Academic Records
  • The original “I” grade will remain on the student record. The resolved grade will also appear on the student record and will not be part of the semester GPA.
  • For instructions on how to manage incompletes in Canvas, see Manage Incomplete Students in Canvas@ISU  

SUMMER 2024 LATE GRADE PROCESSESING

• Late Grade Processing for Summer 2024 will begin on August 7^th in AccessPlus only for any grades not submitted for the Summer Session.
• Late Grade Processing in AccessPlus will shut down promptly on Thursday, August 15^th at 5:00 PM.

Please note, after late grade processing all grade changes for Summer 2024 and prior terms should be submitted via the Grade Report to the Registrar form in AccessPlus (the link to this form will move to Workday at a later date).