Final Fall 2023 Grade Submit and Class List Information

Final Fall 2023 Grade Submit and Class List Information

Fall 2023 Final Grade Submit Deadline: 

DUE DATE: 2:15 p.m., Tuesday, December 19^th

• Timely and accurate grade submission is critical. Failure to submit grades by the deadline can have a direct negative impact on students, and can hinder critical university processes, a few examples include:
  • Help ensure the most complete and accurate grade information is converted into Workday Student
  • Clearing Graduating Seniors for Degree Conferral
  • Academic Warning and Probation
  • Winter session enrollment due to academic standing
  • Satisfactory Academic Progress for Financial Aid
  • Graduating Seniors
  • Veterans Certification
  • Athletic Certification
  • University Honors Designations
• After submitting grades for each class list, check for confirmation emails from registrar@iastate.edu.
• Proof submitted grades for each class list prior to the grade submit deadline (see information regarding how to proof grades for each system below).
• AccessPlus and Canvas grading systems will shut down promptly at 2:15 pm., and no extensions can be granted.

GRADE SUBMISSION INSTRUCTIONS

• All final grades must be submitted via AccessPlus or Canvas.
• Instructors should only use one method. 
• If grades are submitted through Canvas, do not submit grades for that same course using AccessPlus.
• If submitted by multiple methods, only the AccessPlus grades will be posted, regardless of the last method used.
• Check for a confirmation email from registrar@iastate.edu for each class list for which grades are submitted.
• If you do not receive a confirmation email, return to AccessPlus or Canvas to submit grades.
• Instructions regarding proofing grades are identified in each option below.

OPTION 1 – Submit grades electronically using AccessPlus

Deadline:  2:15 p.m. on Tuesday, December 19th – no extensions will be made

• AccessPlus grading is on the Faculty/Adviser tab, “Instructor Class List” menu. 
• Instructors must complete three steps in the process:
  • (1) ENTER grades
  • (2) SAVE each page
  • (3) SUBMIT grades from the option in the left hand column.
    • It is important to note that “Submit” is different from “Save”.
• A link to a demo is in the “Notice” section at the bottom of the AccessPlus grading screen.
• Submitted grades may be proofed via Display/Class List with Grades in the left column.
• Grades may be submitted multiple times before the deadline.
• For problems or questions about AccessPlus electronic grading, please contact one of the following staff:

Linda Dunn                                                           lstens@iastate.edu                             4-3783

Connor Duffus                                                     cduffus@iastate.edu                          4-8709

Paige Penning                                                      ppenning@iastate.edu                       4-8404 

Diane Schmidt                                                     dianes@iastate.edu                            4-0463               

Denise Timberland                                              dtimber@iastate.edu                         4-0767

Jennifer Suchan                                                   jsuchan@iastate.edu                          4-8381

OPTION 2 – Submit grades electronically using Canvas

Deadline:  2:15 p.m. on Tuesday, December 19th – no extensions will be made

• Canvas grade submission is completed using ISU AdminTools inside your Canvas course menu.
• To ensure grades are calculated correctly in Canvas, use the “ Submit Grades ” tool in ISU AdminTools to check for potential errors. This tool also can be used to calculate grades prior to submission in AccessPlus if needed.
• Submitted grades can be proofed through Canvas/ISU AdminTools/Submit Grades by clicking the Review button.
• For help with grade submission in Canvas contact the Solution Center via email at solution@iastate.edu or call 515-294-4000 and follow the prompts for ISU-specific Canvas tools.

GENERAL INFORMATION

• Timely and accuarte submission of fall final grades is essential for converting grade information into Workday Student. 
• Timely submission of Incomplete and Non-report grads, for both fall 2023 and outstanding previous I's and N's, is essential for converting grade information into Workday Student. 
• Late grade submissions can have major implications for end of term processes. Please make every effort to submit your grades on time.

• Should you need to submit late grades, approval is required from your department chair.  If approved, your chair must send an email notification to Academic Records (academicrec@iastate.edu)
• All F grades require a comment indicating the reason for an F grade: F Earned, F Stopped Attending, or F Never Attended.
  • "F Stopped Attending" requires the instructor to provide a Last Date of Attendance, which is the instructor’s best reasonable estimate for the last date of academic activity for the student. This date is required to comply with financial aid regulations.
  • Canvas automatically populates the last date the student touched the course in Canvas, but instructors can change this date if necessary.
• Final class lists have been updated for adds/drops through Wednesday, December 6th.
• Courses that are indicated as Satisfactory/Fail only in the 2023-2024 University Catalog should have the message "ONLY S-F GRADES ARE ALLOWED" displayed at the top of the page. Contact the Registrar’s Catalog and Curriculum area if you find any discrepancies in the S-F only status of courses in your department.
• Final class counts by section and course are available on e-Reports (RGSTN-Crse Count by Dept/Crse). Drops after the first week of classes are included in the count. For cross-listed courses, the enrollment on the class counts is the number of students enrolled in your department only. As such, the enrollment may not be the total course count.
• Views of the graded class lists are available for departments on AccessPlus using the e-reports option (available two weeks after grade processing).
• "I" grades may only be assigned when the student is passing at the time of the request but special circumstances beyond the student's control prevent completion of the course. To assign an incomplete:
  • The student must agree to an “I” grade and the instructor and student must complete and retain an Incomplete (I) Contract  
  • Enter an Incomplete (I) mark on AccessPlus or Canvas grading system
  • Information on the appropriate use of incomplete marks and the form are available at: https://www.registrar.iastate.edu/resources/forms/faculty---staff-forms
  • "I" grades will convert to an F grade automatically after one calendar year, except for 599/699 courses, or unless an extension is granted by the instructor and communicated to Academic Records
  • The original “I” grade will remain on the student record. The resolved grade will also appear on the student record and will not be part of the semester GPA.
  • For instructions on how to manage incompletes in Canvas, see Manage Incomplete Students in Canvas@ISU.