Interim Grade Submission Deadline: No interim grades will be assigned for summer session courses.
Final Grade Submission Deadline: Tuesday, August 11, at 3:00 p.m.
Final grades can be submitted via Canvas or Workday. While instructors can assign final grades at any time, grades will not be visible to students or posted to student records until August 12.
If submitting via Canvas, please utilize the CELT website for information on how to use Canvas for grading in your courses.
If submitting via Workday, please review the following.
Please make every effort to ensure final grades are submitted in a timely manner. Late grade submission can have adverse impacts on university processes and negatively impact a student’s ability to graduate or calculate their academic standing.
It depends on your submission method.
If you submit grades via Workday, no, you will not receive an email confirmation after submitting final grades. You can confirm your submission by returning to the Assign Final Grades option on the Teaching Dashboard and you will see your previous submission in the Final Grade column.
If you submit grades via Canvas, you will continue to receive an email confirmation.
Final grades for first-half courses or courses with non-standard start and end dates may be submitted as soon as they are calculated. The grade submission deadline applies to all courses taught during that term. Early submission is encouraged when appropriate.
This column indicates when a student has applied for program completion and cannot be clicked. If a full submission of your course is not possible, please prioritize submission for graduating students.
If you miss the deadline, you must use Workday to change your grades from Non-Report (N), or fix a previous submission. These changes may route for approval. Ensure you scroll the grade roster to the right to enter the reason for your grade change. The submission process is complete after you click the Confirm checkbox and the blue Submit button. Review the below knowledge base article (KBA) and demo for detailed instructions.
KBA and Demo for changing a student grade: Workday Student: Change a Student's Grade
Use this link to Change Grades for Student in Workday
As a result of Workday implementation, there are two ways to submit a grade change. One process is for courses that were originally taught in the Fall 2024 term or later and the other is for courses that were originally taught in Summer 2024 or earlier. Depending on when the course was taught, use the applicable process described below.
All grade changes for Fall 2024 courses and later must be done directly within Workday. This process is used to change a grade from a letter grade to another letter grade or change a non-report to a letter grade. Use this option if the grade posting date has passed for the term the course was taught in or if you need to update your grade submission prior to the deadline.
Link to KBA: Workday Student: Change a Student’s Grade
Link to Task: Change Grade for Student
This form routes for approval automatically based on Workday configuration. If you submitted a form, you can track your submission by doing the following.
1. Select My Tasks next to your profile picture
2. Click the Archive option on the left
3. Select the Grade Change for the applicable student
4. Click the word 'Process' next to details and scroll to see who the change has routed to for approval
Changes for Summer 2024 courses or earlier will use the Legacy Grade Report to the Registrar form. The link to this form can be found in Workday on the Teaching Dashboard > Grading > More > Legacy Grade Report to the Registrar.
The paper form remains available as a PDF in the event you encounter an issue with the Legacy Grade Report to the Registrar form (above). This form should NOT be used for Fall 2024 courses. In accordance with FERPA, do not email this form. Mail the physical form via campus mail or share as a PDF via Cybox. Contact the Office of the Registrar for assistance.
We strongly recommend you just pick one system and submit via that method. However, if both are used, the most recent submitted grade will be used.
For example, if John Smith's grade is submitted in Workday at 8:00 and Canvas at 9:00, the Canvas grade will be used.
Routing of the Incomplete Contract is reliant on the student being selected in the On Behalf Of box. If the student is not selected in the box, it will not route to them to retain a copy of the contract. If you see multiple results, pick the student with their ID number behind their name.
Interim grades can be submitted via Canvas or Workday. More information about Interim Grading deadlines, instructions, and frequently asked questions can be found on our Interim Grading page.
If you have additional questions that are not addressed on this website, please contact the Academic Records team.
| Name | Phone | |
|---|---|---|
| Academic Records Team | academicrec@iastate.edu | 4-1840 |
