Grade Processsing

Fall 2020 Midterm Grade Submit Deadline:  Friday, October 9, 2020 by 2:15 p.m.

  • AccessPlus and Canvas grading systems will shut down promptly at 2:15 p.m..
  • No extensions will be granted.
  • There is no late grade processing for midterms grades.

POLICY ON SUBMISSION OF MIDTERM GRADES

  • Midterm class lists are available for all undergraduate courses (graduate and undergraduate student names are displayed), and for those graduate courses that have undergraduate students enrolled (only undergraduate student names are displayed). No midterm grade entry class lists have been provided for graduate level sections with only graduate students enrolled.
  • It is university policy that midterm class lists for courses numbered 499 and below should be submitted. Courses numbered 500 or above should only be submitted if there are midterms to report for undergraduate students.
  • Midterm grades do not need to be submitted for half term courses, submit final grades during final grade processing.

GRADE SUBMISSION INSTRUCTIONS

  • All midterm grades of C-, D+, D, D-, and F, must be submitted through either AccessPlus or Canvas.
  • Instructors should only use one method per course.
  • If grades are submitted through Canvas, do not submit grades for that same course using AccessPlus.
  • If grades are submitted by multiple methods only AccessPlus grades will be processed, regardless of the last method used.
  • Do not report grades for students who have earned a C or above.
  • All F grades must include a comment indicating the reason for the F grade: Earned, Never Attended, or Stopped Attending.
  • Stopped Attending requires the instructor to provide a Last Date of Attendance, which is the instructor’s best reasonable estimate for the last date of academic activity for the students.
  • Check for a confirmation email from registrar@iastate.edu for each course for which grades are submitted.
  • If you do not receive a confirmation email, return to the class list to submit grades.
  • Proof submitted grades, see instructions identified in each option below.

 

OPTION 1 – Submit midterm grades electronically using AccessPlus

Deadline:  2:15 p.m. on Friday, October 9th – no extensions will be made

  • AccessPlus grading is on the Faculty/Adviser tab, “Instructor Class List” menu. 
  • Instructors must complete three steps in the process:
    • (1) ENTER grades
    • (2) SAVE each page
    • (3) SUBMIT grades from the option in the left hand column.
      • It is important to note that “Submit” is different from “Save”.
  • A link to a demo is in the “Notice” section at the bottom of the AccessPlus grading screen.
  • Submitted grades may be proofed via Display/Class List with Grades in the left column.
  • Grades may be submitted multiple times before the deadline.
  • For problems or questions about AccessPlus electronic grading, please contact one of the following staff:

Amita Dayal                                                         adayal@iastate.edu                           4-1843

Linda Dunn                                                          lstens@iastate.edu                             4-3783

Mike Green                                                          mjgreen1@iastate.edu                       4-1887

Denise Timberland                                              dtimber@iastate.edu                           4-0767

Jennifer Suchan                                                  jsuchan@iastate.edu                           4-8381

 

OPTION 2 – Submit midterm grades electronically on Canvas

Deadline: 2:15 p.m. on Friday, October 9th – no extensions will be made

  • Canvas grade submission is completed using ISU AdminTools inside your Canvas course menu.
  • To ensure grades are calculated correctly in Canvas, use the “Submit Grades” tool in ISU AdminTools to check for potential errors. This tool can also be used to calculate grades prior to submission in AccessPlus if needed.
  • Submitted grades can be proofed through Canvas/ISU AdminTools/Submit Grades by clicking the Review button.
  • Grades may be submitted multiple times before the deadline.
  • For help using ISU AdminTools, contact the Solution Center by email at solution@iastate.edu or by phone at 515-294-4000 and follow the prompts for ISU-specific Canvas tools. 

 

GENERAL INFORMATION

  • The Office of the Registrar collects C-, D+, D, D-, and F midterm grades and nonattendance and last date of attendance notifications from the instructor and reports this information to students and their advisers via AccessPlus.
  • Midterm class lists have been updated for adds/drops through Friday, September 25, 2020.
  • Courses that are indicated as Satisfactory/Fail only in the 2020-2021 University Catalog should have the message "ONLY S-F GRADES ARE ALLOWED" displayed at the top of the page. Contact the Registrar’s Catalog and Curriculum area if you find any discrepancies in the S-F only status of courses in your department.
  • Midterm class counts will be available on e-Reports (RGSTN-Crse Count by Dept/Crse) starting September 26. Drops after the first week of classes are included in the count. For cross-listed courses, the enrollment on the class counts is the number of students enrolled in your department only. As such, the enrollment may not be the total course count.
  • Views of the graded class lists are available for departments on AccessPlus using the e-reports option (available two weeks after grade processing).