Catalog Process Timeline

Deadlines

Phase	Deadlines to the Office of the Registrar	Comments	Who Does it
Editing NextCatalog Pages	Begin Edits: August Edits Due (Approval Workflow Started): November 1	Check with your college curriculum committee for internal deadlines.	Department Editors
Approving NextCatalog Pages	Approval Workflow Finished: December 1	Curriculum may be impacted by course changes so a later deadline applies.	Workflow example: 1. Dept. Curriculum Committee Chair 2. Dept. Chair 3. College Curriculum Committee Chair 4. Graduate College (Graduate Courses/Programs)
Proofing NextCatalog Pages	All final proofing edits sent to registrarcurriculum@iastate.edu: January 15	Minor changes only, such as typos or errors.	Departments, Colleges, Units
Publishing NextCatalog	NextCatalog becomes the main, live catalog for the public: February 1-15	Deadlines ensure accuracy of the University catalog, online Schedule of Classes, and Workday's "Find or Register for ISU Course Sections" report. They also ensure these are available in time for fall and summer registration advising.	Office of the Registrar

Workday Course Definition Editing Schedule

Edits to course definitions (such as name changes, course description updates, and prerequisite changes) are submitted each spring within Workday. Please note when submitting changes, the focus is always on a future semester. For example, in spring 2025, edits were submitted for the 2026-2027 academic year.
- Begin Edits: March
- Edits Due to the Office of the Registrar (Approval Workflow Started in Workday): June 1
- Approval Workflow Complete (Changes Made Official in Workday): July 1

Objection to a catalog change process.

Unit/area responsible	Approx. 18 months before publication	12 months before publication	Summer before publication	Fall before publication	Publication (February)
Catalog Editors	Discuss catalog time table and present to FSCC; review editing process and deadlines.	March: Provide editing support to departments in Workday.	Review catalog changes for problems (reused course numbers, contact hours, etc).	Provide summary of course changes. Communicate final version of catalog to departments.	Announce final catalog – see website: catalog.iastate.edu.
College Curriculum Committee, Departments, Faculty	Receive/consider college requirements/proposals.	Approve new/ discontinued programs; approve course offering changes in Workday.		Prepare objections to proposed changes (if necessary); prepare and present College Summary Reports.
Department Curriculum Committee & Program Committee	Review catalog curriculum using Proposed Changes Summary.	Review course catalog text; submit to College Curriculum Coordinator.	Review and modify curriculum details, if appropriate.	Consider changes/drops of majors/programs. Approve new/discontinued programs for NextCatalog.
Department Staff		Submit course changes in Workday.	Review and modify curriculum details, if appropriate.	Correct and approve faculty lists from the Office of the Provost. Edit department narrative, curriculum, etc. Dec.-Jan.: proof final draft.
Graduate Curriculum Catalog/ Committee & Faculty	Plan catalog curriculum proposals; consider changes/drops of majors/programs.	Submit course changes (if appropriate) in Workday.	Review/modify curriculum section.
Faculty Senate Curriculum Committee	Receive/review course/curr. proposals; review/approve catalog production process.	Receive/review/approve course changes for catalog.		Receive objections from colleges; resolve objections; approve College Summary reports.
Academic Standards Review Committee	Consider changes to policies/standards.	Consider changes to policies/standards.
Faculty Senate & Academic Affairs				Approve new catalog.
Provost				Prepare faculty lists.
Board of Regents, State of Iowa					Approve new catalog.