What you need to know about E-class lists
The Electronic Class List System through AccessPlus allows Iowa State University instructors and designated department personnel to view class lists, individual student information (including his/her photo and contact information), and section add/drop activity. In addition, the class lists can be downloaded and imported into a software program such as Excel, Word, or a database.
E-class list highlights
- Student photo
- Active e-mail link
- Graduation indicator
- Add/drop activity by date
- Downloadable comma-delimited file
- Access for instructors and (by request) departmental personnel
Logging into AccessPlus
Information about your university ID and password can be found by clicking on “Login Method” link on the AccessPlus screen. AccessPlus is available most hours of the day, although there are some exceptions.
Accessing the files
Please note the following when accessing your class lists:
- Instructors must sign onto AccessPlus using a university ID and password.
- Class lists are available to instructors teaching the classes as coded on the Registrar's instructor files (departmental offices are responsible for loading instructor information to the Registrar’s files).
- Class lists are generally available on AccessPlus one month ahead of the first day of classes.
- You will be logged out after a ten-minute period of inactivity.
- FERPA and ISU confidentiality guidelines apply to downloading, viewing and printing class lists.
Iowa State University follows requirements of the Family Educational Rights and Privacy Act (FERPA). The link, “Confidential Information Policies” on any of the class list screens provides more information about FERPA and Iowa State University’s guidelines. Also note: a padlock icon notes those students who have requested that some or all of their information not be released. When e-mailing to several students, use the BCC (blind copy) field for their e-mail addresses to shield the e-mail address from other recipients and guard against a “no information released” e-mail from being displayed to other students. Also see E-mail lists below.
Importing class list files
The class list file downloaded to your computer is comma/quote delimited and can easily be imported into popular desktop software. To import the file, open up the software package. Next use the "file/open/import" option to open and import the file. The columns in the file are separated by commas and each field is delimited by double quotes ("). The file is text, not numeric. For further assistance, please consult with your department’s computer support staff.
Saving the download file
When downloading a class list, your first step is to save the file. When saving class list files to your computer, name the file something that you can easily remember. If the file location is unknown, locate the file by using the Find or Explore options that are included in your workstation operating system. File names all begin with the semester name and year such as FALL2010, SPRING2011, or SUMMER2011, and end with the course and section. Example: FALL2010FCEDS3011 (fall 2010 class list for FCEDS 301, section 1).
Creating e-mail lists
After you've saved your class list, you can create an e-mail list in your e-mail program. Copy and paste the list of e-mail addresses from your saved file (exclude the column header) into your e-mail program. Just be sure to use the BCC line (blind carbon copy) to ensure that the e-mail names are hidden from the recipients. (See "Confidentiality guidelines" above. For more detail about creating an e-mail list choose E-mail your Class.
|Semester||6||Summer, Fall or Spring|
|Year||4||4-digit year of term|
|Teach||5||Teaching dept. abbreviation; Typically the dept. responsible for the course|
|Offer||5||Offering department abbreviation; For cross-listed courses, offering department may be different than teaching department|
|Common List||1||A "Y" in this column indicates that the section is a combination section. For example, Acct 284 sections A1, A2, and A3 all meet in the same room at the same time and are combined into a single section "A".|
|Chng Date||10||The date the schedule change was processed; Format is YYYY-MM-DD|
|Chng Time||8||The time the schedule change was processed; format is HHMMSS.T where HH represents hours, MM represents minutes, SS represents seconds and T represents tenths of a second; time is recorded using a 24-hour clock|
|Chng Type||13||Description for the change. Values are: "credit change" "add" "withdrew" or "drop"|
|Efctv Date||10||The effective date of the schedule change; format is YYYY-MM-DD|
|Crdt Type||1||The type of credit; F-fixed, R-required, A-audit, Z-zero|
|Credit||4||The number of credits for which the student is enrolled in the course|
|Univ ID||9||The student's University ID number|
|No Info Rel||30||Students may choose to restrict the use of their directory information. Possible messages in this field include NO EMAIL/ADDR/PHONE RELEASE, NO EMAIL RELEASE, NO ADDR/PHONE RELEASE or NO INFORMATION RELEASE.|
|Name||25||Student name - last name followed by first name then middle name|
|Name Chng||1||A "Y" in this field indicates the student's name has recently changed.|
|First Name||20||Student's first name - upper/lower case|
|Middle Name||20||Student's middle name - upper/lower case.|
|Last Name||30||Student's last name - upper/lower case|
|Major||5||Student's curr/major abbrv. For graduate students, this is the student's dept.|
|College||1||College of curriculum/major - A-Agriculture, C-Design, E-Engineering, H-Human Sciences, M-Business, S-LAS, V-Vet Med, U-Interdisciplinary|
|Clsfn||1||Classification or year-in-school; 1-Freshman, 2-Sophomore, 3-Junior, 4-Senior, 5-non-degree seeking undergrad, 6-graduate student, 7-off-campus graduate student, 8-non-degree seeking off-campus undergrad|
|2nd Major||5||Student's second curriculum/major|
|2nd College||1||College of second major. See college codes listed above|
|50||Student's e-mail address|
|Grad Ind||1||Graduation term. Values are "S" "1" "F"|
|In Street||26||Student's in-session street address|
|In City/St||26||Student's in-session city and state|
|Zip||9||Student's in-session zip code|
|Home Phone||10||Student's home phone #|
|Day/Night||1||Is home phone # student's day or evening number? D-Day, E-Evening|
|Work Phone||20||Student's work phone # (if available)|
|Day/Night||1||Is work phone# student's day or evening number? D-Day, E-Evening|